Oct 17 2011

BIZ ALPHABET SERIES… “D”

Welcome to the world’s first

BIZ ALPHABET SERIES of blog posts — 

 

“D”…DELEGATION

 

 Does it make a big difference if I tell you 

to do something . . . or ask you to do it?

~ ~ ~ ~ ~ ~ ~

                                                                        

Telling you what to do might work out fine in the military, or aboard a plane or boat, or operating heavy equipment . . . or if you’re a prisoner, a horse, or a Cocker Spaniel.

But, in business, unless you –the owner or manager– need to prompt cooperation with others to get a job done, the results you’ll trigger by giving directives cannot compare with the response you’ll get from making a request, which can be astonishing. And when was the last time you got great results from giving orders?

US President and General Dwight David Eisenhower taught his senior officers how to exercise leadership by pushing a tangle of string across a tabletop vs. taking one end and pulling it, which of course ended with the string in a straight line moving in a single direction, instead of a jumble going nowhere.

Yes, sincerity, genuineness, eye contact, backpats, your posture, tone of voice, and and smiles often make the difference. So does the reputation you carry for having integrity and authenticity — perhaps the two most important qualities an entrepreneur can have on the road to success.

And, interestingly, integrity and authenticity are ever too late to cultivate.

Well, okay, you know all that, but how far must you go with the “please” and “thank you” routine? Truth? You’ll never go far enough, and if it’s actually become “routine,” go back to your cave.

Here are a few treasured learnings I can share:

  • Even when we think we know, little do we ever really know about what life circumstances will bring, and where we’ll end up with our businesses in the years ahead.

  • I have seen discounted, dismissed, dissed and insulted employees turn up years later being the bosses of those who once humiliated and looked down on them.

  • I have seen long-term top customers walk away from businesses in an instant after learning about relatives (a son, in one case) who worked for the provider business, unbeknownst to the boss, who were routinely berated, chastised, scolded, yelled at and wrongly blamed for screw-ups.

  • I have personally watched businesses run by owners who were rude, constantly preoccupied, always angry, and routinely barking out orders . . . go down and under.

Do you –like the carpenter and heart surgeon– make a practice of measuring twice and cutting once? Do you think twice before speaking once?

Remember

you can delegate authority,

but you cannot delegate

responsibility.

Responsibility is yours alone.

When you ask peopleto get things done, asking nicely is not manipulation, it’s respect. Use words that inspire and that demonstrate your passion for your business: opportunity, challenge, reward, investment, courage, pride, workmanship, spirit, spunk, gumption (add your own) . . . the right words make your passion contagious.

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Hal@Businessworks.US    302.933.0911

Open  Minds  Open  Doors

Many thanks for your visit and God Bless You.

 Make today a GREAT day for someone!

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Sep 29 2011

ROTFLMBOAFOYCTBPSSOHLT

When you think 

                             

you’re communicating

                               

just the right amount of 

                                     

information, you’re not!

 

How do I know? Because you are the boss. And the boss rarely if ever gets it right the first time because what the boss thinks is “too much” or “too little” information is not what employees think, but are often afraid to ask about or say so. And when it’s not what customers think, they won’t ask or say so either; they’ll just go somewhere else.

Okay, I know it’s making you crazy. So what does the blog post title ROTFLMBOAFOYCTBPSSOHLT mean? You should know, first of all, that this “message” actually appeared on the screen of a Fortune 500 company employee, sent by a departmental teammate. Even the recipient had no clue  

It stands for: Rolling On The Floor Laughing My Butt Off After Finding Out You Caught The Boss Playing Spider Solitaire On His LapTop. The acronym is obviously an example of a text messenger gone amok and, of course, far too little information to be understood.

Sending a convoluted message is

  like telling a joke that nobody gets.

                                                                                    

Misunderstood verbal and written one-way messages have ended in disasters, explosions, shootings, robberies, suicides, addictions, bankruptcies, firings, lost confidence, and lost sales. Even when the message receiver has perfect hearing, perfect vision, three college degrees, twenty years of experience, and is sober, confusion happens.

You already know all the little rules about not assuming things. You’ve learned the hard way that communication can be either verbal and/or nonverbal and that both of these forms have many signals, styles, applications, modes, and inferences. You have a general sense of when you’ve said or written too much or too little.

BUT — the recipient of your communication is the only one whose sense of what’s too much or too little really counts. If a receiver on the football field cuts right instead of left and the quarterback launches a picture-perfect pass to the left, it doesn’t much matter how great the pass looked. Your message is all about the receiver.

The only insurance you have for being clearly understood is to check on what’s written or said or agreed-to with the receiver, to confirm delivery, to paraphrase statements, to request feedback. I just received an important piece of mail from three weeks ago, from a neighbor who’s been away for three weeks, who got my mail by mistake.

Horror stories run rampant through the halls of shipping, transportation, and delivery companies worldwide every day. Wrong addresses, wrong times, wrong account numbers, and on and on. Your small business cannot afford communication screw-ups. This doesn’t mean harping away and repeating things.

It means accepting the reality that others do not have the same ways of thinking as you, and that getting it right the first time will take you longer and be more work than you would like. YOU must take the responsibility to ensure that the messages people get from you are indeed the same ones you intend them to get. Work at it. It pays.

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Hal@Businessworks.US   931.854.0474

Open Minds Open Doors

Many thanks for your visit and God Bless You.

 Make today a GREAT day for someone!

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Sep 14 2011

Business Body Barometers

Hopefully, your mouse is pointing to (and clicking on) the HIGH TIDE box on the right~~~>

BUT, where is your foot pointed?

                                                               

YES, I have better things to do. NO, I am not a kinetics (body language) expert nor a walking lie detector. Like most business owners, I muddle through exchanges with others –using a combination of what I know and feel from experience– to decide on another person’s intents, genuineness, and ability to perform up to my belief system.

But I have written and taught considerably on the subject, and am frequently asked about practical business applications. So, remembering that you’re not licensed to practice psychotherapy, here’s enough body barometer stuff to shrink out some of those business head cases you deal with:

Let’s first distinguish between verbal and nonverbal communication, keeping in mind that: A) words themselves do not have meaning; only people have meaning, and that: B) Only 7% of communication is generally believed to be verbal. (38% is believed to be tone of voice, and 55%, nonverbal!)

Nonverbal communication, I recall, is accomplished in 9 different ways (there may be more, but who needs more?):

  1. AMBULATION — How someone walks. Big differences in the messages coming from someone who swishes vs, stomps or swaggers, bounces, strides, or drags.

  2. TOUCHING — The most powerful form of nonverbal communication. Consider the differences in touch for expressing anger, interest, trust, tenderness, warmth . . . and the differences in willingness to touch or be touched.

  3. EYE CONTACT — When do pupils dilate? What’s in your unconscious mind about eye colors? Trust? Sincerity? Forthrightness? Does someone stare, shoot daggers, avoid direct eye contact, glance slyly?

  4. POSTURING — Are arms and legs crossed defensively? Stand or sit slouched or erect. Severe threats promote fetal positions.

  5. TICS — Uncontrollable nervous twitches may indicate a sensing of possible threats.

  6. S UBVOCALS — Um, er, uh, whew! . . . and grunts and groans, whistles, loud swallowing, tongue clicking.

  7. DISTANCING — We each have our own Space. Comfort zones vary by person, geographical region, country, and by odors.

  8. GESTURING — A wave, thumbs up or down, an OK sign or angry fist, a V can all be acceptable in one place and not in another.

  9. VOCALISM — Say: I LOVE my children! vs. I love MY children! vs. I love my CHILDREN! vs. I love my children! Same words, but do you hear different meanings?

STROKING arms, legs, or hair often indicates a lack of affection (perhaps at the moment, perhaps in general). See if talking about how valuable that person is to your business stops that activity.  SMILES are great, but can often be a defense mechanism. THE FACE ALONE CAN PRODUCE 250,000 EXPRESSIONS! (Weird research, huh?)

Sports guys and politicians use THUMBS UP and THUMBS DOWN. Hitchhikers point THUMBS SIDEWAYS.

CONFIDENCE is often expressed by pyramiding fingers, by hands in pockets with thumbs out and by hands held behind a stiff back.

INSECURITY is frequently communicated by pinching, chewing (pens, pencils, pipe, fingernails, gums), by hands stuffed deep into pockets, as well as by smoking, fidgeting, jingling coins, tugging ears or mustache, or underclothing, by someone who frequently covers her or his mouth and /or “ahems” often.

HOW a person lights and holds a cigarette, pipe or cigar, how he or she writes (including pen pressure), how glasses and eating utensils are held and used, how food is picked up and eaten. These are barometers. So are the ways people greet and say goodbye to one another. Handshakes (firm, wimpy, bone-crushing?). Hugs and kisses. Who touches whom?

The boss’s hand on someone’s shoulder shows authority. People in power feel comfortable touching subordinates, but not the other way around! Is it acceptable to touch a pregnant woman? Holding one’s hand to show the palm is regarded as a sexual attraction signal, especially when pupils dilate.

Watch how people move toward and away from one another — Distances? Who moves first? When?  Is someone’s foot pointed toward you when she or he speaks with you, or toward the door? Effective communications requires effort!

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Hal@Businessworks.US 302.933.0911

Open Minds Open Doors

Many thanks for your visit and God Bless You.

Make today a GREAT day for someone!

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May 15 2011

Why Texting Doesn’t Cut It!

What you see is what you get,

                         

and with Txt Msgs,

                                                                                      

you see nothing!

 

 

In-person meetings are most telling. Phone calls? At least you can “hear” a smile or gasp or snort. And, if you’re paying attention, you can usually tell if the person on the other end is paying attention. Even emails give you a clue. Texting? Fuggetaboudit!

According to my friend Jeff Banning, president of award-winning third-party logistics provider, Trinity Logistics, Inc. in Seaford, Delaware:

effective communication is only 7% verbal. 38%, is (transmitted) by your tone of voice, and 55% is through non-verbal body language.”

Are you taking note, sales professionals?

 

In other words, more than half of effective communication is not spoken!

With hundreds of employee “teammates,” Jeff oversees more than seventy successful offices across the country, so I believe what he says.

Because we are humans (or is that too presumptuous?), we get fooled sometimes. But we all know instinctively that we are less likely to be fooled when we can take stock by looking someone in the eye.

Eye contact of course is hardly within the realm of txt msg textability.

. . . Or emails. Ah, but emails at least do provide us with some clues . . . I’m not referring to the chit-chatty ones or quick one-sentence back and forth emails. I mean significant emails — ones with proposals. reports, attachments, outlines, strategies, plans, applications, etc.

Someone who doesn’t use spellcheck, for example, or avoids greetings and sign-offs, or who clearly never takes the time to read what she or he wrote, and specifically to read it out loud to her or himself (which all great writers do, by the way), tells us the sender is likely rude and/or insincere.

How can you tell when someone is lying? Teasing? Taunting? Smiling but angry? In a superiority mode? Anxious to leave? Eagerly interested? Tolerating? Bored? Ready to explode? Thoughtfully considering? These and other responses are right in front of you, staring you in the face. The “eyes” (with apologies to Parliament) have it!

This doesn’t mean you must always be in some one’s physical presence in order to “read” the meaning or intention of his or her messages by checking eye movements and facial expressions.

If you’ve read enough of my blog posts over the last few years, you know when I’m kidding or serious. You know when I’m sad or angry or frustrated by the words I use and how I present them. You can generally discern other people’s “tone of voice” even when you can’t physically hear them.

But when situations and/or people involved are important, nothing beats the unspoken messages that come from other peoples’ eyes. Yes, like the song, there are indeed “Lyin’ Eyes,” but paying careful attention (not staring or glaring, mind you) to what you see in the eyes of a speaker or presenter will minimize being taken advantage of.

The only way on earth that you can be effective at “reading” others is by keeping yourself grounded, and focused on the here-and-now present moment as much of the time as possible. Aside from monitoring your pulse or heartbeat (which can get a bit awkward under some circumstances), this no-fail approach is worth your one-minute review.

 

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Hal@Businessworks.US or 302.933.0116

“The price of freedom is eternal vigilance!” [Thomas Jefferson]

Thanks for visiting. Go for your goals. God Bless You.

Make today a GREAT day for someone!

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Dec 08 2009

THIS is leadership!

Prepare to get your

                                                       

socks knocked off!

                                                                                                     

     Great leadership is not always a product of war, sports, and business. Prepare to get your socks knocked off by taking 3 minutes out of your life to watch this video:

http://www.youtube.com/watch?v=HqbVbPvlDoM

     I guarantee it will make you smile. Many will laugh out loud. Some will cry. Because great leadership does that. And this, my dear entrepreneurial business owner, operator, and manager friends, is a fantastic example of great leadership. [If you’ve seen it before, watch it now from a business perspective!]

     Don’t shrug off this request if you’re serious about wanting to be a more effective leader. This is NOT your typical classroom or textbook approach to the subject. Take a quick visit to the link above, then jump back here for some insight and thought-provokers that you’ll never get from your ex-boss or your corporate gorilla brother-in-law.

     Go. Then come back…  

~~~~~~~~~~~~~~~~

     Welcome back! Now, that you’ve seen it [I was right, right?], think about what it is exactly that makes this performance such an outstanding example of perfect leadership. Skip the temptation to 0ffer wisecracks for a minute, and concentrate on what it is that you just saw happen. What connection did you see with the values and concepts that are suggested by the  following words? 

  • SHARED MISSION
  • CONFIDENCE
  • TRUST
  • CONCENTRATED ENERGY
  • TEAMWORK
  • FUN
  • MUTUAL RESPECT
  • POSITIVE ATTITUDE
  • HIGH SPIRITS
  • COMMUNICATION AND FEEDBACK
  • LOYALTY
  • PRACTICE
  • “HERE AND NOW” FOCUS

     Have you ever experienced a leader of any kind who hasn’t exemplified a good handful of the attributes listed above? What do YOU need to do to cultivate more of these attributes for your SELF? How can you encourage and stimulate more of these practices in your own organization? 

     And curiously worth noting, no tangible rewards were offered. Did you notice any INtangible rewards? How big a role did nonverbal communication play in achieving success?  Are you sitting there on your hands, laughing smugly to yourself that this analogy is ridiculous because you are dealing with real, live, human beings, not a golden retriever … and you are the boss, not an animal trainer? Are you thinking that? I hope not.

     If you own or run a business or part of one, the reality is — whether you like it or not — that you are seen every day of the week by those who report to you, as a surrogate parent. You are a maternal or paternal figure to your employees. That makes you a trainer.

     They will do as you tell them, to a fault, if they respect you. And you will gain and hold their respect by practicing as many of the above-itemized attributes as possible as often as possible — in person, on the phone, in emails, in meetings.

     Why does it matter? Because the sum total of what you do, or have already been doing, with what’s presented here in this blog post will determine the branding of your organization. Branding is all about conduct, credibility, integrity, trust, and authenticity.

     Is that what YOUR branding is all about? What can you cherry-pick from here (and the video) that will move your branding — through your leadership — closer to where you want it to be?        

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Reply Hal@BUSINESSWORKS.US (Subject: “Blog”) or comment below. Thanks for visiting. Go for your goals! God Bless You! Make it a GREAT Day!  Blog FREE via list-protected RSS email OR $.99/mo Amazon Kindle. Branding Line Exercise: 7Word Story (under RSS). GREAT GIFT: new Nightengale Press book THE ART OF GRANDPARENTING http://bit.ly/3nDlGF

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Mar 29 2009

Death of a Salesman

As communication continues

                                      

to experience convulsively

                                                

explosive change, so do the

                                                                             

methodologies we use to sell.

                                                                                                                                                            

     Playwrite Arthur Miller clearly had something else in mind at the time he wrote and titled his classic Death of a Salesman, but there could never be a more apropos expression for what’s happening today, right this very minute, that is about to forever extinguish the “sales process” as we have known it since the day anyone reading this was born. 

     What, for example, does it suggest to you that even as recent as a year ago, effective sales communication was commonly reported to consist of as much as 87% nonverbal ingredients–gestures, posture, tone of voice, appearance, eye contact, active listening, etc.– and today major companies are talking about the sales process in terms of “digital body language”?

     Except for those salespeople who haven’t caught up (or, on) yet (and you surely know who they are and where they breed), business is at the crossroads of revolutionary change, and savvy salespeople spurred on by the blinding speed of technological advances are quick on the heels of entrepreneurs worldwide in leading the way.

     With entrepreneurial base-camp entrenchments established, salespeople will be muscling their way up the mountainside and serving the rest of society and the business world as the catalysts of change who will ultimately shake our depressed economy back into place. But this will only happen if those engaged in sales careers are able to fully grasp the dynamics of what’s going on around them.

     Entrepreneurs are spirited innovators who start enterprises, and who find the fuel and who get the engines fired up, and who get that initial forward thrust to happen (which is probably the most monumentally difficult and underrated task in all of business), but it is the world’s salespeople who who are responsible for revenues and growth and profits more than any other entity.

     Ah, but therein lies the potential problem. Salespeople who don’t see what’s happening, who don’t jump at the chance to instantly and dramatically shift into higher gear, who think they can keep doing the same old things in the same old ways, will fall by the wayside and die. And there won’t be any mercy rules!

The bottom line for salespeople:

  • You must adjust your mindset to become more of a marketer and less of a sales representative.
  • You must provide prospects/customers with new buying process experiences that are anchored by product/service/idea and market knowledge.

         You must rely more heavily on proving performance with demonstration and testing and sampling.

  • You must increase your focus on benefits and ways of integrating purchases with existing products/services/ideas.
  • You must spend more energy sitting on the same side of the prospect/customer’s problem-solving table and working as a partner instead of as a representative.

HIGH TRUST/credibility, proven performance and database marketing are now the three kings of sales! Are you making it happen, or is it happening to you? 

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Good Night and God Bless You! 

Make today a GREAT day for someone!    

 

4 responses so far

Mar 18 2009

“COMMUNICATION MOTIVATION” KEEPS TOP EMPLOYEES ON TOP, AND RISING

Put this on your wall

                                                                        

     Effective communication is commonly attributed 80% to listening and 20% to speaking. Experts report that as much as 87% of communication is nonverbal. So where does that leave us, besides all tangled up with sign language?

     Martin Yates, in his best-selling, well-on-the-way-to-becoming-a-classic business book (KEEPING THE BEST…And Other Thoughts On Building A Super Competitive Workforce; published 1991 by Bob Adams, Inc., Holbrook, MA) says essentially–among many other A-1 working management concepts–that your effectiveness as a communicator is as heavily dependent on the follow-up actions you take, as it is on what you say and don’t say, and how you move or don’t move.

     Yates advises, for example, that after soliciting input, the boss needs to “make a visible effort to act on it and credit its source. It is counterproductive,” he says, “to solicit good input from team members, then put it into action with no accredidation (or worse still, with incorrect accreditation).”

     Yates proceeds to suggest (to owners/operators/managers) to praise creative ideas whenever they surface. This, he says, “encourages innovation and success-oriented thinking.” Yates paraphrases the old standby message to praise in public; criticize (when it’s absolutely necessary) in private.

     His emphasis on “accentuating the positive” [See also my Prentice-Hall Action Report article, “Theory A” (for “Attitude”)  published a decade earlier on the same topic] “build(s) positive behavior. It cannot be repeated enough: whatever behavior you recognize [positive, negative or ambivalent] will be reinforced” [and will produce more of the same]!

     So, the bottom line here is that if you are managing others and not getting what you want out of them, you must look first to your self. Ask yourself if you are paying more attention to scolding, belittling, and taking people to task than you are focusing on searching out the good behaviors and publicly rewarding those?

     I know a highly skilled healthcare practitioner and prominent researcher who maintains a “Wall of Shame” where he posts representations of every manner of employee screw-up, from dumb memos and emails to photos of his people caught in embarassing moments or doing the wrong things with patients. He laughs about it, and says his people all laugh at it too, that it’s become a “company culture kind of joke.”  

     Well guess what? The wall that started with 2-3 isolated pieces of incriminating paper is now covered with the evidence of a steady stream of bad behavior. And not only does that “company culture wall” speak for itself, so to speak, but so does this organization’s employee rate of turnover.

     People leave there–rapidly and happily–for lower paying jobs. Is he successful? His research is successful. As a businessman, and a professional, he’s earning just a small fraction of his potential… because his reputation for emphasizing the negative now precedes him.

     It’s a much easier, more enjoyable, and more productive thing to reward positive behavior than negative, and if you don’t agree, I’ll print out your comments and paste them on my wall!     

God Bless You and Good Night!  halalpiar  

Special thanks to my friend Doyle Slayton www.salesblogcast.com for the indirect inspiration   

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