Do the WAYS

we do business

determine

the results we get?

ATTITUDES

Do you and your partners, associates, and advisers ALL demonstrate positive upbeat attitudes in practically everything you say and do? When it’s time to swallow hard, eat crow, and bite the bullet (heck of a name for a restaurant!), do you and those around you own up, face the music, take it on the chin, take some deep breaths, and then step forward, onward, and upward? 

Are high-trust responsive attitudes standard fare in all your business dealings? Do you practice and foster “OPEN MINDS OPEN DOORS” attitudes? Are you listening?

CUSTOMER SERVICE

Can you honestly say there are no exceptions ever to: the customer is always right, the customer is always right, the customer is always right? (Even when it’s a customer who has overstepped bounds, or someone you don’t particularly like?) Do you and your people try to make EVERY customer deliriously delighted. Are you invested in cultivating repeat sales with a present moment focus? Are you listening?

EMPLOYEES

Are you taking the time and trouble to get to know your people well enough to make the most of their strengths (or are you constantly trying to shore up their weaknesses)? Have you frequently matched employee need levels against Maslow’s Hierarchy (Google or Bing it if you’ve forgotten it) to most effectively motivate productive performances? Do you practice leadership by teaching by example? Are you listening?

INVESTORS, LENDERS, AND REFERRERS

Is your level of transparency what you would want it to be if you were investing in you, or referring others to your business? Are you keeping these key connections inside your inner loop? Are you tapping them as resources and regularly soliciting their input. Have you recruited them into unpaid Advisory Board positions? Are you listening?

VENDORS AND SUPPLIERS

Do you treat these resource people and companies like partners? Can you extend and generate better terms for exchanging and referring and bartering products and services? Do you keep them competitive with an ongoing bid process, and constantly review their performances while keeping open-minded to other options? Do they know where they stand with you? Are you listening?

POLICIES AND PROCEDURES

Are you running a U.S.Marine Drill Instructors Academy, or a hospice, or something in between? Is the way you run your business in keeping with the industry or profession you’re part of? Is it too much in keeping that it doesn’t stand out? Do your policies and procedures squelch innovative thinking and doing, or enhance it? How lawyer-crazed tight are your policy interpretations? 

EMPLOYMENT AND TRAINING

Are you constantly making room for top talent, and cultivating it. Are you providing enough of the right kinds of training. Are you aware of how importantly regarded expanded opportunities and responsibilities are to most people? Did you know that young people are positively more attracted to being praised than they are to sex, drugs, and alcohol? 

COMMUNITY RELATIONS

Are you and your business being good citizens in the various (professional, industry, geographic, neighborhood)communities that patronize your business and support your existence?

GOD AND COUNTRY

When you put God and country first on your business agenda, all the other pieces will fit together because both God and your country will know about your allegiance, your commitment, and where your heart is. As we sow, so shall we reap. 

FREE Blog Subscription Posts RSS Feed

# # #

302.933.0116 or Hal@BusinessWorks.US

“The price of freedom is eternal vigilance!”   [Thomas Jefferson]

Thanks for visiting. Go for your goals! God Bless You.

Make today a GREAT day for someone! 

The quickest fix for

“Nuttin’s Happenin'”

. . . is to ACT NOW!

NOW, while we’re on the cusp of

The Great American Work Slowdown. 

Christmas is just a week from Saturday. Everyone (except for rambunctious entrepreneurs–there’s some other kind?) is moving more slowly at work. The rank and file are increasingly preoccupied with office and neighborhood parties.

Could this be true? Is it just my imagination? Are you grinning nervously at that thought or at what I might be tossing your way in the next couple of paragraphs? 

                                                                                                 

Well, if you’re in that “rambunctious” crowd I mentioned, you probably wait ’til the last minute to shop, hate to waste time making the festive rounds but find that a couple of stiff drinks help make those swashbuckling business status-climbers and oozy neighbors a little more tolerable . . . and it’s all good practice leading up to that big week of dysfunctional family gift-giving gatherings! 

Put your mouse down for a nap.

Get up from your desk or work station or laptop, and stop reading this blog (I trust you that you’ll come back). Now, DO SOME thing. ANY thing! It doesn’t matter what you do. What matters is that you do SOMEthing.

Take a walk around the block. Eat a cookie. Take a bathroom break. Turn the music on or up. Draw a picture. Get away from the monitor and keyboard and take some deep breaths. Shake your head like a wet dog. Clap or briskly rub your hands together. Take a slug of cold water.

Appreciate that by breaking your concentration, you are also breaking some element or accumulation of stress.

Don’t quit yet. Don’t rush back to the screen. Gently close your eyes and take ten seconds to massage your temples or the back of your neck (counter-clockwise stimulates more blood flow).

Pick up a pen or pencil (you DO still have one?) and a piece of scrap paper. Write or draw or diagram the first thing that comes into your mind . . . like a creative branding theme exercise! 

It absolutely doesn’t matter what you record (and no one but you will ever see it anyway).

Go ahead. I’ll wait. ………. Good!

Next, draw or write or diagram the first thought you have about something you can do at 9 o’clock tomorrow morning to pump up or booster-shot some part of your business into action right away.

Maybe it’s a new direction. Maybe it’s solving a nagging problem. Or it’s reviewing reports or articles you’ve been shoveling around, or checking websites you’ve been intending to visit, or having coffee with the new (or oldest) employee (or supplier/vendor/sales rep) and listening?

Perhaps you haven’t made enough time lately to initiate collection of customer feedback? 

No matter how small a step, just make it an ACTION step. SOME action always beats NO action! I hear from blog visitors all the time that success comes from having a bias to action. Do you? 

# # #

www.TheWriterWorks.com

302.933.0116 or Hal@BusinessWorks.US

Thanks for visiting. Go for your goals! God Bless You.

“The price of freedom is eternal vigilance!” [Thomas Jefferson]

Make today a GREAT day for someone!

Adapted from an original archived blog post on this site…

WHY DO YOU THINK U.S. MILITARY

You must be dreaming!

Today’s economy is GREAT!

     Dear business owners and managers:  If you’ve been talking about having some weirdo notion that we are in a never-ending economic tailspin that’s ruining the odds for  success, you may not be speaking with forked tongue, but you are looking through crooked glasses! 

     If  your business is still afloat,  that means you have done some hard sweeping work getting the cobwebs out of the corners. It means you are down to a bare-bones personnel operation that is probably 50-100% more productive than it was before “bailouts” and “stimulus” became part of the language.

     And you are coming full circle around  to what Tom Peters and Nancy Austin told us a quarter of a century ago in their classic #1 best-selling business book, A Passion for Excellence:

In the private or public sector, in big business or small, we observe that there are only two ways to create and sustain superior performance over the long haul:

“First, take exceptional care of your customer (for chicken, jet engines, education, healthcare, or baseball) via superior service and superior quality. Second, constantly innovate. That’s it.”

They add that “sound financial controls” and “solid planning” are of course also essential and necessary,” but that the bottom line of achieving success is to manage by wandering around —

• By constantly talking with your people,
• By constantly and attentively listening to their ideas, and
• By motivating through examples of the ways you cater to customers and work nonstop at innovation: always drumming up new creative ideas and strategically taking them all the way through in your thinking to a point of implementation.

Introducing a new product feature isn’t good enough. Anyone can think of that. Actually working out all of the steps involved with associated costs, benefits,  timelines, and logistics… that’s innovation! 

• By instilling a passion for customer courtesy and innovative thinking in every tiny corner of every department of the business, whether there are three employees involved, or 300,000. 

     Today’s economy sucks if you choose for it to.  If instead you seize the opportunity to be more motivated to deliver a better dollar-value quality product and service, quicker and safer, and that’s longer-lasting than ever before… and you pump all your company’s efforts into making your customers love you… NOW you’ve got something!

     And your leaner, tougher, more customer-conscious business  would never have happened when cash was flowing and you were on cruise control, lunching out and playing golf and taking off early and traveling the world on long vacations, and being so successful you were able to sell ice to Eskimos with one hand behind your back.

     Speaking of your hand:  The lousy economy, being continuously fueled by shortsighted (maybe even blind) government bureaucracy, has essentially forced your hand to act in new ways. And if in fact you do act in new more productive ways, then it’s a GREAT economy!

     Will you rise to the occasion  and make things work, or keep dreaming that they can’t,  throw in the towel, and get out of the way of those who are choosing to meet the challenge? 

# # #

Your Laundry? No.

But Your News? Yes!

     Dear Boss – No, your employees are not entitled to inspect your laundry,  but they do need to be empowered to accept and process your ideas and plans, and be encouraged to contribute according to their experience, skills, and capabilities. 

     If you’re playing this  (seemingly never-ending) ongoing small business economic disaster news close to the vest, and not sharing what’s happening with those around you,  you’re cutting off your nose to spite your face . . . you may be missing a unique opportunity to take advantage of free, life-saving input from those with invested time and energy. 

     If you’re keeping to yourself  where you see things going, and not discussing your ideas for how you’re going to get there, you are shooting yourself in the foot. (And, psssssst: no nose and no foot can make things even tougher than they already are.)

“As the economy continues to shift, keeping employees up-to-date on how the company is responding, and how they are affected, will help insure against their becoming demoralized and disconnected.

“Effective communication helps engage employees, and that has positive implications for productivity and the bottom line.” 

–Kathryn Yates, global leader of communication consulting at Watson Wyatt

     You have chosen to own and/or manage a business or part of one.  Along with that choice comes significant leadership responsibility. Along with leadership responsibility comes the obligation to maintain and encourage 2-way communications with all those who report to you. 

     This is not a responsibility to take lightly.  Keeping those around you informed of what’s going on, spelling out for them how you see what’s going on, and where you aim to take things is the kind of stuff that makes or breaks the backbone of a business.

     Notice I said “2-way”  which means listening as intently as telling. It means weighing, assessing, and actively considering the suggestions of those around you. They are, remember, around you because you chose for them to be around you and you did that because you respect and trust them.

     So? So respect and trust them!  Accept that your people are as invested in keeping their jobs and growing the business as you are. They may not match your personal commitment level, but give them the benefit of doubt when they have ideas and suggestions. You might even learn something that makes a difference! 

# # #

Blow the sale or

hold your tongue?

Diplomacy: Skill and tact in dealing with people

It’s comin’ ’round agin… the ole trainin’ ground fer dip-lo-macy. Yup! Thanksgivin’ gatherin’s.

Now if you can get through the entire dysfunctional-family -Thanksgiving-experience this year (especially this year with the sucky economy and your brother-in-law crabbing about the price of gas to drive to your house to eat), you will have earned a medal.

But –more importantly —  you will have completed the qualifying round for your annual refresher training on how to deal diplomatically with your internal and your external customers! (Internal: associates, employees, referrers, alumni, key suppliers; External: customers / clients / guests / patients, other suppliers, industry and community organizations, and the media) Maybe missing someone here, but you get the idea.

IF you can deal with your in-laws,  little kids terrorizing your dog and spilling unknown fluids on your furnishings and floor coverings, your uncle ranting about his adolescence (which he’s still in), your aunt Tilly reminiscing about her last 47 Thanksgivings, the neighbor’s kid revving up his overhauled Mustang next to your only broken window, and having to step over eleven spastic bodies glued to some idiotic football game on the TV that separates you from the only available bathroom, while hearing that four hours into the roasting process, the turkey still has ice inside of it

… YOU are ready to sell (No, not your house! Your products and services!)

How do we know this?  Because you’ve managed to deal with all of that and not be in jail, or the nuthouse! Somehow, you’ve risen to the occasion, kept the peace, swallowed your pride, bitten your gums and held your tongue (doing the last three items at the same time, by the way, is a pretty good trick!)

So what will you have learned  on the Thanksgiving firing line? There are times to speak and there are times to listen. EVERYONE is a prospective or repeat customer. EVERYone. Your appearance and demeanor and receptivity will determine whether others have a good time or not. Too much alcohol can undo the best of intentions. Too much food will give you a stomachache. Not stepping outside into the fresh air periodically will give you a headache (but avoid the side of the house with the revving Mustang!)

Every day is a new opportunity to do the best that you can do.  Thanksgiving, besides being a truly great opportunity to appreciate family and friends and all the brave young servicemen and servicewomen who make it possible to be able to gather together in the first place. It is also a great day to practice diplomacy and carry that renewed spirit forward in returning to your work.

OR, hey, don’t wait ’til the end of the month;  just read about it here, today, and start holding your tongue tomorrow! Sales are only made by listening! 

# # #

NO business is worth

your family!

     With the odds for success practically in the minus zone, it’s a wonder that family businesses–including, of course, formal partnerships–ever survive at all, never mind continue to be born on a daily basis.

     I mean I’ve always thought human beings were gluttons for punishment, especially in business and especially in family life. And here we have a non-stop wave of people actually putting the two lunatic fringes together, and calling them “family businesses.” 

     Maybe instead of LLC (for Limited Liability Corporation), these undertakings (pardon the expression) should be designated LMD (for Limited Maniacal Dysfunctionality).

     What kind of a nut case do you have to be to go into business with your brother-in-law? You never liked each other to start with. He’s a lazy good-for-nothing snail brain who prefers sitting in the back room watching TV and drinking beer to waiting on customers and stocking shelves.

     Oh, you’re a law firm? Sorry. Actually, that makes it all a whole lot worse; arguing over a TV and can of beer is nothing compared to suits and counter suits… and bad suits. Husband and wife team? HA! For how long?

     It takes a VERY special relationship for a couple, or any family members, to make things work in a business setting. There are natural authority and responsibility levels attached to family membership that almost necessarily spill over into the business.

     Family business partners need to work harder at not taking business too far into home life. It’s a good idea for couples to paint a red line across the bedroom doorway (one couple I know uses yellow “CAUTION” tape) to serve as a conscious reminder to separate business from personal life.

     Talking through business-related issues before heading home should be a goal if you want your personal relationship to stay healthy. When something needs to come home for discussion, do it in a home office, or porch or basement or backyard, but keep it away from the kitchen, the bedroom, the family room, and the dinner table.

     It takes two to tango goes the old expression; it takes two to drag business into personal home space. CHOOSE to detach yourself from potential confrontations. Home office? Keep it there when you leave the workspace. You need to work at this together. It doesn’t happen by itself.

     Father & Son, Mother & Daughter, Husband & Wife, Brothers & Sisters, In-Laws, Cousins, Aunts & Uncles: Talk to each other about it. More importantly, LISTEN to each other about it. RESPECT each other’s privacy and need for quiet time.

     When you push the limits, you push the relationships, and if one collapses, it all collapses. If you’re going to do this insane family business thing, do it in a spirit of cooperation and trust and mutual respect. Maybe then, you have a chance of making it work!     

# # #  

Hal@Businessworks.US  or comment below.

Thanks for visiting. 

Go for your goals, good night and God bless you!

Read My Ears!

     Like a lot of communication practices, it seems most of ustend to slack off, get careless, and periodically get to a point of not listening carefully. Y’hear? It’s normal for our minds to drift off every few minutes when we’re listening to someone else… attention peaks and valleys vary with each individual. [The average American’s attention span has been reported as 12 minutes!]

     If I were, for example, reading this aloud to you, and included a sentence that mentioned the word “football,” as in the size of my 100-pound Golden Retriever on the day I brought her home, your mind might zoom away to the touchdown you scored in high school, or the Superbowl game that cost you $87,934.56 per seat, or the neighbor’s kid’s football you just leather-pancaked as you backed out of the driveway.

     Okay, you say. You’re guilty, you say. Now what? you say.

     Maybe it’s a good time to take personal inventory in how you come across to others. Why now? When business is “off” you certainly want to make the most of your potential to succeed, to make additional sales, to make efforts more productive… all of that starts (and often ends) with maximizing communication skills.

     One of the best and most immediately productive tools available to get started with is http://halalpiar.com/2009/05/4-steps-in-one-minute-zero-stress/ because it relaxes your muscles and makes your brain more alert—the perfect combination for receiving and delivering effective communication.     

     Next, it makes sense to do a little survey of those who share the inner business circle of your life. To keep things abstract and impersonal (i.e., not threatening), you can, for example, ask each person privately what musical instrument she or he most identify you with in the ways you come across to others.

     Ask for clarification, but do NOT criticize any one’s response. Say thank you and smile and walk away, then study the list you get back. What does it tell you about yourself?

     You, for instance, may think of yourself as a versatile keyboard able to perform almost any type of musical message, and someone may tell you you remind him or her of cymbals, crashing into discussions with a finalizing punctuation point of percussion, or a flighty little piccolo that dances around issues while brightening everyone’s day, but not addressing real needs or solving problems. If this exercise doesn’t bear fruit, replace musical instrument with animal.

     Once you have a better sense of what others perceive as less than optimal, focus on ways you can change that/those assessment(s) for the better. Take a quick visit to http://halalpiar.com/2009/05/hearing-is-not-listening/ and then initiate a plan of action for yourself with daily and weekly goals geared to disciplining yourself to come across better by listening more attentively, more actively, more responsively. Remember when you can respond instead of react, you can never over-react! 

# # #  

Input welcome anytime: Hal@TheWriterWorks.com (”Businessworks” in the subject line) or comment below. Thanks for visiting. Go for your goals, good night and God bless you! halalpiar  # # # 

FREE BLOG SUBSCRIPTION? Click on ”Posts RSS Feed” (Center Column), or now on your AMAZON Kindle for just $1.99 a month after a free trial. BE A CO-AUTHOR: Add your own 7 words to the end of the daily 254 days old growing tale! Click under “7-Word Story” (center column)

Effective Communications

Requires EFFORT!

If you’re willing to put out the extra effort because clear, concise and accurate communications is important to you and your business, be prepared to take a more active listening role. As you may need to project yourself more assertively, be equally conscious of the need to become a better listener.

Resist the temptation to skip ahead in your mind while someone else is speaking. Stop trying to imagine what’s next and, perhaps even worse, stop reviewing in your mind over and over what has already been said. You can always check that later, or simply interrupt to request a once-over on the part you missed or didn’t understand.

When your mind races ahead of what’s being said, or drags behind to mull over something that has already passed by, you miss the present moment and the statements that are being made, as well as the nuances of expression and intonations that give the words their true meaning. You must work at staying focused and not allowing your mind to drift.

How can you keep your listening and comprehension skills on the front burner? Follow these four simple rules of good listening:

1. TAKE DEEP BREATHS. Just as flames die without oxygen, so will your ability to keep focused on the present moment die out when your “normal” way of breathing fails to get enough oxygen to your brain. By deep breathing (which no one needs to notice if you practice it enough), you will also be prompted to not cross your arms or legs or hands…all signals that subconsciously tell the speaker that you are mentally “closed off” and not receptive; often these nonverbal signals communicate defensiveness as well.

2. TAKE NOTES. Writing down what you hear keeps your brain uncluttered by getting the words from the speaker through your ears, into your brain and down your arms into your hands and fingers and onto paper (or your keyboard, if appropriate for the setting and circumstances). You can keep your notes and look at them anytime without the distraction or taxing of your memory that occurs when you carry the comments or instructions around in your mind like a ping-pong ball lottery drum filled with tumbling numbers. Taking notes helps you listen more carefully.

3. MAINTAIN GOOD EYE CONTACT. It’s a fact that just as you can “hear” a smile, you can “see” what you hear in person. In other words, good eye contact (not staring) communicates attention and interest. You will also absorb more of what the speaker really means by the words used, by watching for gestures and facial expressions in the process. Can you look in the mirror and tell yourself how happy you are while actually communicating something else with your face, hands and posture?

4. PARAPHRASE WHAT YOU HEAR by repeating back what you got from it in your own words, and in the form of a question. “Do I understand you correctly to mean that…?” (finish the question with your own words, interpreting what you think you understood). “If I understand you correctly, you’re saying…is that right?” works fine too. The speaker will be flattered. Asking for examples is another great technique.

The point is to take responsibility for listening carefully and taking notes and repeating back things to clarify and make sure that what is said is what you heard. It’s YOUR job to be sure that YOU’RE right, right?

# # #

Hal@Businessworks.US or 931.854.0474

“The price of freedom is eternal vigilance!” [Thomas Jefferson]

Thanks for visiting. Go for your goals.

Make today a GREAT day for someone!

What one thing

could you be doing better? 

     Before you start accounting for any business downturn you experience by blaming swings in the economy, in the stocks and bonds markets, in real estate, in interest rates, in politics, in government, in international relations, or anything else beyond your immediate control . . . STOP!

     STOP and reassess what IS within your immediate control that you’re not doing as well as you could be doing. 

     The odds are (assuming you’re willing to be honest with yourself) that one thing, if not THE one thing you could be doing better has something to do with communication.  Possible?  Or am I just imagining things?

     If you’re still with me, it seems fair to say that you probably agree that you and your employees could do a better job of communicating.  If that’s the case, then the liklihood is great that you and your employees most need to do a better job of listening.

     When you can become a more active, more effective listener, you set yourself up to be more in control of your business and better equipped to guide it through difficult times.

Take this little test . . . 

If you were the boss, choose one of the four choices offered (only one choice really works!) as to how you would most likely respond to the following situation: 

Disgusted with all the resistence given to suggestions offered, the disgruntled employee storms out of a meeting on how to increase sales, complaining loudly, “What the hell’s the point of coming up with innovative ideas around here anyway?” 

Should your response be A, B, C, or D?

A) “Don’t worry; you’ll come up with another good campaign.”

B) “I understand; I have trouble getting new ideas across myself!”

C) “Sounds like you’re discouraged about trying to change things.”

D) “Can’t you re-think key aspects of the campaign and present it again next week?”

     If you answered A, B, or D, you chose a type of reponse that 99% of managers would have used.  While each shows good intentions (A is reassuring; B is sympathizing; and D is questioning) — they all represent roadblocks to effective communication with the troubled worker. 

     If you chose C, you may have an edge in effectively handling employee complaints.  A, B, and D represent expedient but totally nonproductive responses.  What’s going on?  Most bosses are in too much of a hurry to make the problem go away and aren’t willing to use active listening skills. 

(Test and conclusion from an American Airlines in-flight magazine article by Gage and Beuford)

     Partly because it takes more time, effort and energy to listen carefully and most people find it difficult to believe that it’s worth the effort.  Partly because most people (maybe even more than 99%) have no training in how to be active listeners. 

     When an employee complains, the instinct of almost all managers is to dispense with the problem as soon as possible.  These expedient kinds of responses are natural, but they don’t get to the heart of the issue, and, in fact, often deepen the employee’s feelings of not being understood, appreciated or accepted.

     Experiment:  Take one entire day and try to listen harder.  Make notes to yourself about what you think you really hear.  It certainly can’t hurt; it doesn’t cost a penny; and you might be surprised.    halalpiar 

Tomorrow: Active listening best practices that can impact your bottom line immediately

# # #

See Nov 29th post (below) for New Year’s contest prize and rules – Then GO FOR IT!  Emails to Hal@TheWriterWorks.com with “SOUNDS OF THE SEASON” in the subject line.  # # #

Check out and contribute to the daily growing 7-Word Story started 83 days ago (inside a coffin).  Click on the link to the right, or go to the “BOOKS” tab at the top of this page, then to the top headline link.